KODAI KONDATTAM - Emerging Artist Award

1. Eligibility & Entry Rules

• Open to participants under the eligible age categories as specified. 
• One ticket purchase permits one entry per category only. 
• Multiple submissions under a single ticket may lead to disqualification. 

2. Mode of Competition

• This is a 100% online, draw-from-home competition. 
• The artwork must be completed within one (1) hour. 
• A BTS (Behind-the-Scenes) time-lapse video covering the full drawing process is mandatory. 

3. Originality Policy

• All artwork must be original and created solely by the participant. 
• Tracing, copying, AI-generated, or previously submitted artwork is strictly prohibited and will result in disqualification. 

4. Usage of Drawing Materials

• Pre-printed templates or outlines are not allowed above UKG. 
• Brush pens, sketch pens, and marker pens may be used only for outlining. 
• Colouring must be done using permitted colouring materials. 
• Digital artwork is strictly not allowed. 

5. Parental Assistance Policy

• Parents/guardians may assist only with setup and recording, especially for younger participants. The artwork must reflect the child’s independent creativity.

6. Submission Guidelines

Participants must upload:

• One clear photo of the artwork (no filters/background edits) 
• One photo of the child holding the artwork 
• One BTS time-lapse video (start to finish – mandatory) 

Only the final submitted entry will be considered for evaluation.

7. Duplicate Submission Policy

• Only one valid submission per participant per category will be considered. 
• In case multiple submissions are received: 
  • The organiser/judging panel may consider the most appropriate or the latest submission,OR
  • Disqualify the entry in case of misuse. 
• Judges’ decisions are final and binding. 

8. File Naming Guidelines 

• All files must be saved using the participant’s name for proper identification. 

9. Submission Deadline

• Entries must be submitted on or before the announced deadline.
• Late submissions will not be accepted under any circumstances.

10. Judging Criteria

Entries will be evaluated based on:

• Proper Visual Evidence 
• Creativity & Originality 
• Usage of Space 
• Application of Technique 
• Theme Relevance 

Judges’ decisions are final and binding.

11. Results Announcement

Results will be published only through official channels:

WhatsApp Channel: https://whatsapp.com/channel/0029VbByWusIN9isbh3l0R28
Instagram:  https://www.instagram.com/bookngo.live/
Facebook: https://www.facebook.com/profile.php?id=61584339267075

Participants/parents are advised to follow official platforms for updates.

12. Certificates & Awards

• Certificates will be issued exactly as per the name entered during registration. 
• Any corrections after issuance will incur additional charges. 

13. Group / Academy Booking – Shipping Policy

• Applicable for bookings of 15 or more participants.
• No additional COD charges for winner shipments under group bookings.
• All materials and prizes will be shipped to one designated contact person only.
• Individual deliveries will not be supported for group bookings. 

⚠️ Shipping Responsibility Notice

All courier-related responsibilities transfer to the participant/parent once the shipment is dispatched.

14. Shipping & Dispatch Policy

• Participation Kits / Winner Kits will be shipped to the address provided during registration. 
• Group shipments will be delivered to the designated contact person only. 
• The organiser will select courier partners based on serviceability and cost-effectiveness. 
• Once dispatched, the responsibility for delivery coordination shifts to the participant/parent and courier partner. 
• The organiser will not be responsible for: 
• Delivery delays 
• Failed delivery attempts 
• Courier-related issues
• Misrouting or transit delays 
• Returned shipments due to delivery failure 
• Loss or damage during transit 

15. Shipment Tracking Policy

• Tracking details will be shared via a Google Drive tracking sheet. 
• Participants/parents must track shipments directly with the courier partner. 
• The organiser will not provide follow-ups with courier partners.
• Any issues related to tracking, delivery status, delays, or coordination must be handled directly with the courier service. 
• Failure to track shipments in a timely manner may result in delivery issues, for which the organiser will not be held responsible. 

16. Returned Shipments

• If a shipment is returned for any reason (incorrect address, unavailability, refusal, failed delivery, etc.), the customer is responsible for all return and reshipment charges. 
• Reshipment will be processed: 
  • Only after the initial delivery process is fully completed, 
  • The shipment is marked returned by the courier, and 
  • Applicable charges are fully paid. 

17. Delivery Partner Preference

• The organiser will use reliable and widely available courier partners by default. 
• Participants may request a preferred courier partner, subject to availability.
• If the requested courier is within standard cost, it will be accommodated. 
• If it exceeds the standard shipping cost, the additional amount must be paid by the participant. 
• If not serviceable, the organiser will use the default courier partner. 

18. Cash on Delivery (COD) Policy

• Standard shipping charges apply to prepaid deliveries only. 
• COD is available only with select courier partners and may not be available in all locations. 
• COD requests will incur an additional charge (approximately ₹30–₹50 per shipment). 
• Final COD charges will be communicated before dispatch. 
• If COD is unavailable, shipment will be processed via prepaid mode only. 
• The organiser reserves the right to accept or decline COD requests. 

19. Media & Promotion Consent

• Participation implies consent to use artwork, photos, and videos for promotional purposes. 

20. Cancellation & Refund Policy

• All registrations are non-refundable and non-transferable. 

21. Disqualification Policy

• Any violation of rules may result in disqualification without prior notice. 

22. Organiser Rights

• The organiser reserves the right to modify rules, schedules, or event structure if required.